Board of Directors/Meetings/20230708-Minutes

Joint WF/WT Board Minutes - 08 July 2023

Location: Online (Discord text chat)

Directors Present: Universal Omega (UO), NotAracham (NA), Agent Isai (AI)

Non-Directors Present: (none)

Full Agenda: Board/Meetings/20230708-Agenda

Meeting initiated at 21:00 UTC and closed at 23:15 UTC on 08 July 2023, for a total duration of 2h 15min

Minutes approved as of 3:47 PM PT, 09 July 2023

Electing Meeting Chairperson

 * UO nominated and elected by unanimous assent

Establishing Board of directors

 * Resolution: "Directors resolve that Agent Isai, NotAracham, and Universal Omega are appointed directors of the WikiTide organization"
 * Resolution approved by unanimous assent

Officer Titles

 * Resolution: "Directors resolve that Agent Isai fills the office of Treasurer, NotAracham fills the office of Secretary, Universal Omega fills the office of chairperson"
 * Resolution approved by unanimous assent

Organization Establishment

 * Resolution: "Directors resolve that a nonprofit organization is established under the name "WikiTide Incorporated" with the intent for the organization to pursue an IRS 501(c)(3) tax exempt status."
 * Resolution approved by unanimous assent

Articulation of Purpose
"The purpose of WikiTide Incorporated, a nonprofit organization operating under section 501(c)(3) of the Internal Revenue Code, is to provide free wiki hosting services, fostering the democratization of knowledge and empowering individuals and communities to freely share, collaborate, and access information. By offering a reliable and user-friendly platform for hosting wikis, we aim to break down barriers to information dissemination, enabling individuals and organizations from diverse backgrounds to create, curate, and share knowledge resources without financial constraints."
 * Resolution: "Directors approve the following draft language to serve as articulation of purpose:
 * Resolution approved by unanimous assent

Privacy Policy/Terms of Use Ratification
Impacted Documents: Privacy Policy, Terms of Use
 * Resolution: "Directors resolve that the Terms of Use and Privacy Policy of WikiTide Incorporated be updated to reflect the change in jurisdiction to be the State of Idaho, particularly Boise County, and that Directors otherwise resolve the current Terms of Use and Privacy Policy be ratified."
 * Resolution approved by unanimous assent

Volunteer Schedule

 * No consensus reached on any proposal, no resolution created.
 * Tabled for future discussions with SRE members before reintroduction

Privacy Policy and Terms of Use Ratification

 * Tabled for time, to be revisited in future board meetings

On-wiki Staff

 * Tabled for time, to be revisited in future board meetings

Board Appointment

 * Resolution: "Directors resolve that:
 * New directors of either WikiTide or WikiForge are entitled to Directorship in the other board
 * The boards shall operate under a shared meeting structure, covering operational matters for both organization
 * Resolution approved by unanimous assent

SRE Structure

 * Resolution: "Directors Resolve that:
 * The main technical team be called Site Reliability Engineering (SRE)
 * A Chief Technical Officer (CTO) is appointed to head this SRE team and reports directly to the board of directors, is responsible for ensuring SRE budget and finances, and approving new additions to the infrastructure
 * Should the CTO not be a member of the board of directors they serve as an ex-officio member of the board, meaning they are included on the board by virtue of their executive role within the company. This allows the CTO to provide valuable insights and expertise on technology-related matters directly to the board, representing SRE as their representative on the board as well
 * There will be no inner teams within SRE
 * There will be no engineering managers outside the CTO
 * Universal Omega is appointed CTO by the directors"
 * Resolution approved by unanimous assent

Privacy Policy/Terms of Use Enforcement

 * Resolution: "Directors resolve that Site Reliability Engineering is provisionally responsible for upholding the Terms of Use and Privacy Policy. This will be revisited at a later time when and if the company should grow."
 * Resolution approved by unanimous assent

Non-Disclosure Agreements

 * Resolution: "Directors resolve the following:
 * A non-disclosure agreement (NDA) will be created
 * The following positions requiring signing the NDA: Directors, Shell access, CheckUser, and Suppressor access
 * Users must have a justifiable reason to be eligible to sign an NDA. Reasons may include intent to gain access to one of the above positions.
 * Directors are authorized, by consensus to revoke a users NDA and their access to private information at any time per a consensus to do so.
 * If an NDA is revoked, users are still bound by their NDA for all past given information up to their NDA's revocation. They will no longer have access to PII and will be removed from the positions requiring it.
 * Any private information accessed after the creation of NDA is bound by the non-disclosure agreement. This includes user emails, IP addresses, real names, physical addresses, user agents, browser type, and any other information that may be classified as Personal Identifiable Information (PII).
 * Additionally, restricted/non-public information key to operational functions shall also be covered by NDA, specific categories of inclusion/exclusion will be determined as part of NDA drafting."
 * Resolution approved by unanimous assent